Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 34 Next »

Zoom Plans

All geneseo.edu users have a Zoom for Higher Education subscription.

Zoom for Higher Education plans have these features:

  • Unlimited meeting time
  • 300 participant limit
  • Join from any device or participate by telephone
  • Screen sharing
  • Session recording and transcription
  • Canvas integration
  • Google Calendar integration

Zoom tips

Most of our recent interactions with colleagues and students have been through our computer screen. The news and our social media feeds are full of warnings about “Zoom-bombing”, referring to Zoom meetings. Unwanted guests can crash any event if we don’t follow these guidelines.

  • Set meeting passwords
  • Avoid sharing meeting or class details over social media or with people outside of your invitation list
  • During the meeting, review participant list and remove unwelcome visitors

Resources

Accessibility Best Practices

A Custom Personal Link provides a clean and consistent Zoom meeting URL for all your meetings and classes. For example, you can create a personal link that is your first initial and last name. This is great for both meeting hosts and professors as it’s easy for employees and students to remember.

Turn off HD Video

Turning off HD Video will improve the user experience for everyone attending, especially if they have bandwidth limitations, restricted data usage on mobile, or unreliable internet access. 

From within the Zoom Client:

  1. Select the "Home" tab.
  2. Select the Settings “Gear” icon. A settings pop-up window will open.
  3. Select the View More Settings link under General settings. The Zoom website will open. Login if you are prompted with the login screen. The Meeting Settings page will open.
  4. Navigate to the In Meeting (Advanced) section of the Meeting Settings page.
  5. Disable the Group HD video setting, if available.

Closed Captions Feature

Though Zoom is equipped with a Closed Captions feature, there currently is no way to offer auto-captioning within Zoom at Geneseo. You may opt to assign a participant to type closed captions should a request arise. 

Enable “Always Show Meeting Controls”

By selecting the “Always Show Meeting Controls” checkbox, the controls at the bottom of the zoom screen will remain up. This improves the user experience for many participants as they don’t have to worry about the bar appearing and disappearing upon hover (especially if they are new to Zoom and don’t know how to make the bar at the bottom show up after it’s disappeared).

From within the Zoom Client:

  1. Select the "Home" tab.
  2. Select the Settings “Gear” icon. A settings pop-up window will open.
  3. Select the View More Settings link under General settings. The Zoom website will open. Login if you are prompted with the login screen. The Meeting Settings page will open.
  4. Navigate to the In Meeting (Basics) section of the Meeting Settings page.
  5. Enable the “Always Show Meeting Controls” setting.

Enable the “Mute Participants Upon Entry” Feature

In your meeting settings, select the “Mute participants upon entry” checkbox (located under Meeting Options when scheduling a session). Participants will have to unmute their mics to participate. This feature will ensure fewer disruptions at the start of a meeting or class.

Communicate Keyboard Shortcuts

Send out the Zoom Keyboard Shortcuts ahead of time. These instructions are valuable for anyone using keyboard only navigation or assistive technology. In addition, it could be helpful to anyone who may have had their mouse stop working unexpectedly.

Remember to describe images and other visual content that’s displayed

Describing visual content that is displayed will help anyone with a vision or cognitive disability, as well as someone that may have needed to call in due to a local internet outage.

Provide instructions on how participants can ask questions

There are a couple ways people can ask questions. First, participants can use non-verbal feedback, such as raising their hand and unmuting when called upon. In addition, they can post a question in the chat feature. The recommendation is to use both features, but to always repeat questions that are provided through chat. By repeating the questions, you will help anyone that can’t access the chat during the session (people using assistive technology will have too much screen reader interference if they enable chat) and you will improve the captioning quality of any recorded sessions.

Send any resource links you post in Chat via email as well

It’s okay to use the Chat feature. However, keep in mind that anyone using assistive technology may not be able to copy or activate the links. It’s recommended that you send any resource links you’ll be sharing either prior to or after the session. You can also speak out the URL when posting it in Chat. If your resource link is long, consider using a URL shortener, such as bit.ly or Tiny URL, to help with communicating the link verbally and so that the link is cleaner for anyone copying it from the chat box.

Confirm the best polling technology in advance

Please reach out to the CIT Help Desk to identify which polling product is the most accessible to all your participants. Currently, the Zoom polling tool has significant barriers for both presenters and participants with disabilities.

Describe what you are annotating if using the Whiteboard feature

Similar to using a white board in the classroom, you should always describe what you are writing on the board for anyone with a disability or anyone that is using their phone due to internet connection issues in your virtual room.

Recording Your Zoom Session

There are a few reasons to consider recording your zoom sessions locally to your computer for distribution after a meeting or class:

  1. Occasionally, due to local outages, students or employees may not be able to access a live Zoom session.
  2. Currently, there are several countries or regions where international students are unable to access live Zoom sessions for regulatory reasons.
  3. In addition, other unexpected distractions may come up that cause your meeting or class participant to miss portions of your class.

Note: If you record your sessions to the Zoom cloud, you may experience a significant delay in accessing them at this time (as of March 20, 2020). Currently, the best approach is to record them to your local device.

FAQ

What happens if I paid for a subscription with my geneseo.edu account?

Once you sign in with your Geneseo.edu account you will have to join our domain and Zoom will refund the credit card the remaining balance of your zoom subscription. You may subscribe to Zoom with a non-Geneseo email address to purchase a pro plan. You can then change the email associated with your account to a personal email address. This will let you keep all your scheduled meetings. See this zoom article for more information.

What alternatives are there?

Google Hangouts Meet is great for department meetings and other multi-person meetings. You can easily add a Google Hangouts Meet to any meeting in google calendar with a few clicks. Google Hangouts supports participants up to 250, no meeting length limits, and provides dial-in numbers for all attendees.

For classes, we recommend Zoom or Blackboard Collaborate within Canvas.

How can I change my Zoom background?

Change your virtual background: Show your Geneseo colors with one of these backgrounds.

Related articles

Resource: Zoom Video Tutorials


More Help

For questions, contact the CIT HelpDesk by calling (585) 245-5588, or visiting our online service desk.


  • No labels