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Excerpt

This self help document offers tips for holding virtual office hours with Zoom . Your office hours can easily be held in Canvas with Zoom.

Tip

In order to schedule Virtual Office Hours in Canvas, you must first add the Zoom LTI into your course Navigation

Installing Zoom LTI Pro in Canvas Course Navigation

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across multiple courses.


Note
titleNote

While it is possible to schedule office hours inside a Canvas course, that Zoom meeting is good for that ONLY that one course. Students in other courses won't be able to access you during that time.  

In order to set up office hours for all your courses simultaneously, we recommend that you schedule these directly in Zoom. The instructions below provide guidance for this.

Setting up a Zoom Meeting Outside of Canvas

  1. Go to Geneseo.zoom.us and click Sign-in near the bottom of the page.
  2. Enter your Geneseo Username and Password.
  3. Click the red Schedule a New Meeting button near the top left. Screenshot highlighting Schedule a Meeting in ZoomImage Added
  4. List Office Hours or another clear, descriptive title in the box next to Topic. (You may also want to include a description, but it is not necessary.)
  5. Choose when to start office hours and the duration of the office hours on a given day. (it is not possible to create split hours during the same day in the same meeting).
  6. Check the box next to Recurring Meeting.
  7. Select Weekly Daily from the Recurrence dropdown menu and 1 from the Repeat everydropdown menu.
  8. Check the boxes next to days of the week on which you will hold office hours.
  9. Select an End date for the last date of office hours. (You may want to set this as the end of the semester.)Choose the option No Fixed TimeScreenshot of Zoom admin page featuring Recurrence dropdown with Daily selectedImage Added
  10. It will take away the date and time options and look like this: Image Added
  11. Choose other settings as you desire, but be sure to check the box next to Enable waiting room. (This is crucial to keep students from crashing other students' appointment timesconversations.)It’s recommended you check the box next to Only authenticated users can join. That way only Geneseo students can access your meeting.
  12. Click the red Save button at the bottom.
  13. Copy the Join URL for use with the Canvas Scheduler toolin your syllabus, Canvas information pages, and Canvas Announcements as needed.

Holding Zoom Office Hours

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Owner (area)Educational Technology
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Review Date

02 Jul