Geneseo Cloud Printing

The Private Print feature on the Toshiba Multifunction Devices is a legacy feature, CIT recommends the use of Cloud Printing when trying to securely print a document. If you have questions please submit a ticket or call the CIT Helpdesk, 585-245-5588

The steps shown below are for the Private Print function that may still exist on a select few administrative department Toshiba Multifunction Devices (MFD) located on campus.

Before You Start

  • It is assumed that the Toshiba Multifunction Device you want to Private Print to is already installed on the computer with the Toshiba Universal Printer 2 driver

Steps

  1. On your computer, using Microsoft Word as an example, perform the following steps:
    1. Windows
      1. Click File and select the Print option
      2. Select the desired Toshiba copier from the list
      3. Below the printer selection, select "Printer Properties"
      4. With the default "Basic" tab selected, under the Print Job heading, click on the drop down arrow and select "Private Print" 
      5. Once you have chosen "Private Print", click on the box to the right of Private Print (with 3 dots in it) and enter in a secret number and click on OK
      6. Click OK to close the printer properties window
      7. Click the Print icon to send the print job to the printer
    2. macOS
      1. Using Microsoft Word as an example, perform the following steps: 
      2. Click File and select the Print option to bring up the printer dialog box
      3. Select the drop down menu next to Copies & Pages and select Print Mode from the list
      4. Select the drop down menu next to Normal and select Private
      5. In the box next to Private, enter in a secret number (must be 5 numbers)
      6. Press the Print button to send the print job to the printer
  2. At the Toshiba Copier
    1. If presented with a login screen, perform the following steps:
      1. Swipe your college ID on the card reader or enter your username and password.
      2. Press the Print button to the right of the LCD screen to see private print jobs.
      3. Select the document or documents you want to release and press the green print button on the LCD screen or the green start button on the control panel 
      4. Your document will be released from the printer and will print out shortly
    2. If not presented with a login screen, perform the following steps:
      1. Press the Print button to the right of the LCD screen to see private print jobs
      2. Select your username from the list and press the "Ok" button on the LCD screen
      3. Enter in the secret number you created previously and press the "Ok" button
      4. You will be presented with a list of all your private print documents
      5. Select one or multiple documents you wish to print and press the green print button on the LCD screen or the green start button on the control panel 
      6. Your documents will be released from the printer and will print out shortly.

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