Self Help - Mailing List General Information
The following is a list of centrally managed Geneseo mailing lists. If you are looking for a mailing list to be created for your project, student organization, or external group, please use Google Groups for your needs.
These lists are official in that they are derived directly from the Human Resources and Banner Student databases; all such addresses are included, and for most of them there is no "opt-out" mechanism. Messages sent to these lists should be of broad interest to the targeted audience, concise, and contain a descriptive subject. Sending to multiple lists with cross membership is not permitted. (i.e. sending the same message to events-L, secretary-L and professional-L) Email will be rejected by the list moderator if it does not meet the purpose of the list.
5 Rules of Email Engagement
SUNY Geneseo expects users of College email lists to
- Be courteous and respectful
- Refrain from hearsay, threatening, defaming, or verbally abusive behavior
- Debate, but do not attack or undermine others
- Avoid sending email that you're not comfortable with becoming public
- Expect responses during work hours for most messages
What Lists are Available?
Official Lists (@geneseo.edu) | Membership | Subscription Policy | Approving Offices | Purpose |
|---|---|---|---|---|
| geneseo911-l | all employees and currently-enrolled Geneseo students | mandatory | University Police and Emergency Preparedness Team Members | Geneseo911-L is strictly used for emergency notifications. Subscription is mandatory for all Geneseo employees and students. |
allstudents-L | all currently-enrolled Geneseo students | mandatory | Dean of Students, Office of the President, Communications & Marketing, Facilities Services, Admin VP | Allstudents-L is used to notify students of official College policy, SUNY policy, or legal mandates that all students need to have in order to continue to be Geneseo students in good standing. It is not to be used for events or surveys, for example. Students cannot unsubscribe from this list. |
| academicstudents-l | all currently-enrolled Geneseo students | mandatory | Registrar office and advising office. | The Advising Office and the Registrar's Office will be using this distribution list to send important information about your academics, including changes in policies and procedures, calendar information, and upcoming deadlines. |
allstaff-L | Geneseo employees | mandatory | Human Resources, Office of the President, Communications & Marketing, Facilities Services, Admin VP | Allstaff-L is only used for Cabinet-level communications, crisis/issues communication and human resources-related information. It is not to be used for events. Employees cannot unsubscribe from this list. |
| emeriti-L | Emeriti faculty and retired staff | opt-in/opt-out | Office of the President, Communications & Marketing | The Emeriti-L exists to communicate with emeriti faculty/administrative staff regarding news of interest to them and to invite them to certain events on campus. |
| weekendevents-l | all currently-enrolled Geneseo students | opt-out | Student Life | The WEEKEND UPDATE is an inclusive list of events being offered at SUNY Geneseo on Thursday, Friday, Saturday, and Sunday. Students can unsubscribe from this list if they so choose. The list will be synchronized periodically with all registered students. |
| studentnews-l | all currently-enrolled Geneseo students | mandatory | Dean of Students | Studentnews-L is used to notify students of important College or departmental information that we want all students to have, but they can choose to ignore. Examples include departmental newsletters, and changes in hours of operation, to name a few. It is not to be used for events. |
| oncampus-students-l | all currently-enrolled Geneseo students living on campus | mandatory | Dean of Students | oncampus-students-L is used to notify residential students of important College or departmental information that we want students living in the residence halls to have. Residence Life has individual residence hall lists, but this can be used to notify all residential students at once. It is not to be used for events, nor for information that also pertains to off campus students. Students cannot unsubscribe from this list. |
| offcampus-l | all currently-enrolled Geneseo students living off-campus | mandatory | Dean of Students | offcampus-L is used to notify non-residential (non-residence hall) students of important College or departmental information that we want students living off campus to have. It is not to be used for events, nor for information that also pertains to on campus/residential students. Students cannot unsubscribe from this list. |
faculty-L | all academic faculty members | mandatory | College Senate designate | The faculty-l@geneseo.edu list is to be used to communicate curricular, co-curricular, service, pedagogical, personnel, and any information pertinent to the faculty. This list is not intended as a forum for dialogue or commercial advertisement. Individuals who are designated as faculty, including librarians, are automatically included on this list, however professional staff who teach courses are NOT included on this list. Because the members of this list are also on the allstaff-l list, the same message should not be sent to both faculty-l and allstaff-l. Due to the fact that membership on this list is maintained automatically, it is not possible to manually join this list in the usual way. If you are not a faculty member, but wish to be added to Faculty-L, please contact the Faculty Presiding Officer at senate@geneseo.edu and copy the Senate Secretary. |
| academicfaculty-l | All academic faculty members | mandatory | Provost Office | This list is for use by the Provost Office to communicate with faculty, including professional staff who teach courses. |
DDC-L | Deans, Directors & Department Chairs | mandatory | Human Resources | DDC-L is used for sharing important College or departmental information with Deans, Directors and Department chairs, designated as such by HR. DDDs are asked to please cascade these emails as appropriate to their staff. Events are not accepted. Membership is prescribed and mandatory. |
MC-L | Administrative professionals | mandatory | Human Resources | MC-L is used for sharing important information with employees designated management confidential. Membership is prescribed and mandatory. |
secretary-L | Secretarial staff in all departments | mandatory | Human Resources | Secretary-L is used for sharing important College or departmental information with secretaries. Membership is prescribed and mandatory. |
| Building-Captains-L | Building Captains ("C" in HR's "Campus Report Information") | mandatory | Human Resources | Building-Captains-L is used for sharing important information particular to building residents |
CSEA-L | CSEA bargaining unit members | mandatory | CSEA President & Secretary | CSEA-L is used for sharing important information particular to employees designated as CSEA. Membership is prescribed and mandatory. |
UUP-L | UUP bargaining unit members | mandatory | UUP President | UUP-L is used for sharing important information particular to employees designated as UUP. Membership is prescribed and mandatory. |
professional-L | all UUP non-teaching professionals | mandatory | Human Resources | This list is moderated and used only by human resources to send benefits and payroll information related specifically to professional employees. |
| Classified-l | members of the unions CSEA, Police, PEF (Nurses) | mandatory | Human Resources | Classified-l used for sharing important information or announcements to employees not in MC or UUP. Membership is prescribed and manadatory. |
Sending Mail to a List
All mailing to a list should be addressed to listname@geneseo.edu.
When you are a member of the list and using your Gmail@Geneseo account, Mailman will not deliver a second copy of the message to your inbox. If you desire to keep a copy for your records, you may choose to add your email address as a CC: or move the message from your Sent folder to another location.
In response to feedback from Geneseo Mailman users, we have modified Mailman to send acknowledgments of accepted messages to non-member posters.
Still Need Help?
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