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Scope

This is the CIT policy on the dates that course and enrollment data will be imported, updated, and purged from the University's learning management system (Canvas). This policy applies to all persons accessing or using the LMS. This includes students, faculty and staff, authorized guests, and all persons authorized for access or use privileges by the college, hereafter referred to as users.

Note: Requests to manually create a course or user account in the LMS that is a duplicate of one that is or will be created in the University's database (Banner) will not be honored.

Policy

Important Dates

Fall

Spring

Intersession

Summer

Add Courses and Faculty to LMS

May 1

Dec 1

Oct 1

March 1

Add Student Enrollment

June 1

Jan 1

Oct 1

March 1

Student Access begins (unless overwritten by instructor) Note: courses must be manually published in order for students to view content

First Day of Classes

First Day of Classes

First Day of Classes

First Day of Classes

File updates throughout semester (adds/drops/changes)

3x per day

3x per day

3x per day

3x per day

Disable Courses  -- students no longer have access

Dec 31

May 31

 January 31

Sept 30

Purge Courses and Enrollment
We keep courses available for instructors to see for approximately 1.5 years after loading them.  For example, they will have Fall courses available to them until the Fall semester ends the following year.

February 1
(after the Fall semester
one year later)

May 31
(after the Spring
semester one year later)

May 31
(after the Spring
semester one year later)

February 1
(after the Fall semester one year later)

Related Links

Canvas https://canvas.geneseo.edu

Contact

Laurie Fox
Assistant Director and Manager for Educational Technologies, Computing & Information Technology  fox@geneseo.edu


Effective Date: March 2008
Last Updated: January 2019