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As a member of the Geneseo community, there are several options available for file sharing and storage. Each location has its own advantages and disadvantages. Please refer to the following information when trying to decide which tool is right for you and contact the CIT HelpDesk (helpdesk@geneseo.edu or 585-245-5588) with questions.



Geneseo ServiceAvailable toPurposeSizeCreationAppropriate for sensitive data (FERPA) 1Can share with others
outside Geneseo
Accessible to
mobile devices
Web accessibleBackup
College-owned laptopfaculty / staffindividual use

(warning) 2N/AN/AN/A

Desktop Backup - Crashplan

Backing up Your Data

Google Driveaccount holdersindividual & shared useunlimitedautomatic(tick) (tick)(tick)(tick)Varies 5
Files User Spacefaculty / staffindividual use
by request(tick)(error)(error)(error)By CIT for 3 months
Files Project Space by requestshared use
by request(tick)(error)(error)(error)BY CIT for 3 months
Files Departmental Spacefaculty / staffshared use
automatic(tick)(error)(error)(error)By CIT for 3 months
Inboxes and Outboxesfaculty / staffcollecting files securely
and sharing files

automatic for faculty
by request for staff 
(error)(error)(error)(warning)  4 By CIT for 3 months
Geneseo Wikiaccount holderscollaboration, knowledge sharing25 MB per fileby request(tick)(warning)  3 (tick)(tick)Versioned forever
Canvasaccount holderscourse materials

(tick)(error)(tick)(tick)
Ensembleby requestvideo sharing2 GB per fileby request(error)(warning)   3(tick)(tick)

Key:

  1. The individual employee is responsible for adhering to FERPA policy when sharing information.
  2. If encrypted.
  3. These materials can be publicly viewable, but in most cases, a Geneseo account is required for editing or creating content.
  4. Limited functionality.
  5. Files stored in Google Drive are not easily restored. If you install the Google Drive application on your computer, you can use desktop backup to back up non-Google file types. Many Google Drive Files (docs/sheets etc) are versioned but are also very difficult to restore if deleted.


Non-Geneseo ServicesAppropriate for storage
of sensitive data
Can share with others
outside Geneseo
Accessible to
mobile devices
Web accessible
iCloud(error) N/A (tick)(tick) 
DropBox(error) (tick) (tick) (tick) 
Box.net(error) (tick) (tick) (tick) 
One Drive(error) (tick) (tick) (tick) 
YouTube(error) (tick) (tick) (tick) 
Personal-owned Devices(error)N/A N/A N/A 


Note that all resources you share should comply with all applicable copyright and fair use laws.

More Help

For questions, contact the CIT HelpDesk by calling (585) 245-5588, or visiting our online service desk.