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This document describes what to consider before making a purchase of and the process of acquiring a digital sign.

Before You Start

There are many elements and costs to consider before purchasing a digital sign.

  • Hardware - The physical components that power the sign.
    • Display - A professional grade monitor, able to run 24/7.  We suggest a resolution of at least 1080p.
    • Computer - The brain behind the sign.  At present, our default is the Dell OptiPlex 7070 micro tower.
    • Mounting Brackets - Holds the computer onto the wall.
    • Enclosure (optional) - Something to keep the hardware of the sign out of sight and present an overall, more pleasing appearance. Generally for signs that are outdoors or within arm's reach.
  • Infrastructure Costs - The costs of modifying your local infrastructure to make the sign possible. Infrastructure costs are variable dependent upon the desired location.
    • Mounting - The signage hardware will need to be attached to the wall and the sign will have to be placed on that mounting.
    • Power - Power will need to be run to the sign. Optimally, this should be behind the sign for the cleanest presentation.
    • Ethernet - Digital signs need to be reliably networked. Connecting to the wired network is the most reliable method of making that connection.
  • Software - The system that the campus is using for digital signs is Four Winds Interactive
    • Annual License Fee - The annual license fee for the Four Winds software is $300
    • Content - Digital Signs should deliver fresh, diverse, and relevant content to the intended audience.
    • Graphic Design - A well designed sign is essential to deliver your message effectively. Bronze Bear Creative has extensive experience in this area.
    • Emergency Messaging - ALL digital signs are designed to be temporarily overridden in the case of a NY Alert.

Steps

  1. Click here to fill out the Digital Signage Request form within the CIT Service Desk.
  2. A representative from CIT will contact you to determine what your needs for a sign are.
  3. The CIT representative will provide a quote that can be passed along to the Purchasing Department.
  4. A representative from the department must meet with Facilities and CIT's Networking group to discuss power and networking.
  5. Only after costs have been estimated and the client has agreed to proceed will the process continue.
  6. A few processes begin to happen simultaneously across a variety of departments.
    1. Content
      1. Resources will be created within the signage system by CAS.
      2. The client will be given access to the signage system by CAS.
      3. The client will be given access to the signage system's support portal by CAS.
      4. The client will begin to build their sign, either on their own or in concert with Bronze Bear Creative.
    2. Infrastructure
      1. Power is run to the signage location by Facilities Services.
      2. Ethernet is run to the signage location by Facilities Services.
      3. Mounting, when it arrives, is placed on the wall by Facilities Services.
      4. The display, when it arrives, is mounted by Facilities Services.
    3. Software
      1. When the computer arrives, it is configured to function as a digital sign by CIT.
      2. The signage computer is assigned to its role for that client's department .
      3. When mounting is complete, the digital signage computer is connected to the mounted sign.

Note

If you're experiencing issues with an existing digital sign you should submit an issue by clicking here

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More Help

For questions, contact the CIT HelpDesk by calling (585) 245-5588, or visiting our online service desk.